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The National Archives logo

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Redactions from a volume
partial closure 
of a volume

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Volume to be redacted

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Protect the pages under the one you are removing

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and ensure that you do not accidentally cut 
other pages.

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Ideally, use a scalpel to cut the page in 
a straight line

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as close to the text as it is sensibly possible 
to do so.

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If the text runs close to the spine 
there 
needs to be a minimum of 12 mm

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from the centre of the volume to the cut.

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If this isn’t possible 
because the text 
doesn’t allow for a 12 mm gap

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then speak to your Transfer Adviser.

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If you are at all unsure about removing pages 
from volumes 
then speak to your Transfer 
Adviser.

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Redact the sensitive information using the 
normal redaction process

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described more fully in the video 'Redactions 
from a piece'.

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Photocopy the original page to create a first 
photocopy.

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Redact the first photocopy.

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Photocopy the redacted first photocopy 
to 
create a second photocopy.

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Using a HB pencil, endorse the redacted second 
photocopy

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with the TNA reference of the volume,

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and number the page in the top right hand 
corner 
in case the page fall outs, gets 
mixed up or becomes lost.

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Insert the copy into the bound volume in 
its proper place.

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Tie the volume with cotton tape 
and place 
it in an individual box.

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If it is not possible to tie the volume,

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it should be placed in a 4-flap folder before 
placing it in the box.

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Using a HB pencil, endorse the original page

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with the TNA reference of the volume, 
and 
place it in a new 4-flap folder.

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Prepare the folder following the process 
described in the video 'Preparing extracted 
records for transfer'.

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If you have redacted more than one page from 
a volume,

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place all original pages in the same 4-flap 
folder.

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Either shred your first photocopy 
or place 
it alongside the original document in the 
4-flap folder.