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Your Transfer Adviser creates a ‘Final’ version 
of your template,

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which is processed by a Catalogue Loader 
at The National Archives.

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This will carry out further checks to spot 
errors

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such as misspelling or missing data.

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We will generate reports to identify the 
presence of enclosures

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such as maps.

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We will also record names and places.

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We will produce error reports to identify 
missing data

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or incorrect place names.

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The computer system formats and prepares 
the data

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for our catalogue, Discovery.

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The data is loaded into Discovery.

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At the end of this process,

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your physical files are stored in one of 
our repositories

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and the location is stored on The National 
Archives' computer systems

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to enable the retrieval of each piece or 
item.

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The catalogue data for these files will then 
be displayed on Discovery

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for researchers to browse.