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The National Archives logo

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Maps, charts or plans
stored in files with 
other materials

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Typically A4 or smaller and flat,or larger 
than A4 and folded, stored with other materials 
or documents

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Maps in file that are not folded must be 
kept unfolded when prepared for transfer

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Maps in files stored folded must be kept 
folded when preparing for transfer

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Endorsing the map: using a HB pencil, write 
the TNA reference twice, in opposite corners 
on the reverse of the map

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Refold the map

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Choose an acid-free envelope that is large 
enough for the map plus space for the punch 
hole

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Sufficient space to remove the map from the 
envelope without needing to remove the envelope 
from the folder

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Endorsing the envelope: using a HB pencil 
write the TNA reference on the front of the 
envelope

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Place map in envelope

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By choosing an envelope that is larger than 
the map, as shown by this outline ...

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the envelope can be tagged into the file, 
and the map easily removed from it ...

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without removing the envelope from the file

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Your maps, charts or plans, stored with other 
materials, are now ready to be tagged in 
place back in the file. Next step: box up 
the file ready for transfer to The National 
Archives