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The National Archives logo

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Thick or over-sized files
files between 2.5 
and 4 cm thick

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If a file is between 2.5 and 4 cm thick,

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it can probably remain a single file.

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However, this is dependent upon the condition 
of the contents.

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If the file is in poor condition,
you should 
check with your Transfer Adviser.

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They can advise on whether it is necessary
to 
split the file to preserve the records,

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or to leave it as a single file.

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If you are advised to split the file,

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check the contents of the file

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to find a sensible place at which you can
split 
the file into 2 similar thickness files.

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A sensible place is between 2 documents,

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rather than in the middle of a document.

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Remove the contents from the second half 
of the file,

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and put these into a new 4-flap folder.

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More details are given in the later section 
on
'Labelling split files'.

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However, if the file is in good condition,

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and so the records can be easily accessed,

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there is no need to split the file.

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To choose the correct length tag,
refer to 
this table with the thickness of your file.

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This image indicates the excess tag length 
needed

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to ensure the file can be opened,
and pages 
can be turned easily,

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without damaging either the file or the records.

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More details are given on tagging in a later 
video.